5 tips for choosing audiovisual equipment for meeting rooms

More than once, we have heard how unproductive most of the work meetings in companies can be. In the US alone, a Visix, study estimated that some 11 million meetings are held daily, which translates into about 220 million monthly. According to a Doodle, report, these meetings cost US$399 billion for companies in this same country.

This shows how important it is that meetings occur, not only with clear planning and goals but also with audiovisual equipment and a meeting room design that allows efficient communication between all participants within that space.

In that sense, there is nothing worse than a meeting where the sound of a call is poor, the quality of the video on the screen needs to be better, or it even crashes repeatedly. This, more than errors in the installation or use of audiovisual equipment, is most often due to equipment use that needs to be more proper for the company's real needs.

Therefore, if companies want to give a professional impression to their employees, customers, and suppliers, the solution may be to invest in a new audiovisual system for their meeting rooms. Do you want to know the 5 essential tips for choosing the proper audiovisual equipment for a meeting room? Then pay attention to the content below because we will explain it.

Set a budget

You can think about buying monitors, microphones, speakers, and many other things, but with a defined budget, you can do more. Therefore, the first thing is to order the accounts, set up a budget, and figure out what type of audiovisual system the company can afford.

In that case, many features can affect higher-priced audiovisual equipment. For example, the number of telephone or video connections can figure out the cost of an audiovisual conditioning project for a conference room.

Set what sound quality you need

It does nothing to buy a screen with ultra-HD video quality if your chosen audio system needs to be better. There are even situations where audio is more important than video. Therefore, you must pay equal attention to all the AV system components you will need for your meeting room.

For example, buying phones equipped with a high-quality speaker system, so you don't have to spend on added equipment to bring good audio to the room. In this case, you must pay close attention to the technical specifications (volume ability and radio of the microphone), the quality of the brand, and the references that you can obtain from the equipment.

Also, depending on the meeting room size, consider the added microphones and speakers you may need. Another possibility that you can evaluate is to buy phones that integrate mobile microphones.

Choose the right screen.

Today, a meeting or conference room has a high-definition screen. This is because they are no longer exclusive meeting areas but also spaces for video conferencing and presentations to attendees in the room and in remote locations. Otherwise, the video conference would have to be done from a laptop, preventing many attendees from clearly seeing the presentation or attendees connected remotely.

In this case, when choosing a screen, one of the characteristics you should pay more attention to is the size since this will depend on the required visual capacity, depending on the size or design of the meeting room. For example, you can find options ranging from screens like the Hisense 50” LED 4K UHD Smart Android TV, to larger ones like the Samsung 75” Crystal UHD Smart TV

Take advantage of the facilities of wireless technology.

Consider buying AV equipment with wireless technology to impress the audience in the meeting room. There's nothing better than a presentation made with wireless microphones and controls. That way, you'll avoid typical trips and tangles and give the presenter the freedom to move around the room without the risk of failure in audio or control of the on-screen visual presentation.

For example, using a smart TV, such as the Samsung 75” QLED 4K and a wireless sound system, such as the Samsung 7.1ch Soundbar, as a presentation screen, can ensure you control both audio and video from a central control, without the need for cables and complex settings.

But it is also essential to consider other aspects, such as enabling a Wi-Fi connection in the meeting room. That way, you can make it easy for attendees to collaborate, share files, use screen-sharing software, and more.

If you are not sure, hire a professional

Companies often understand that they have a need but need more time or knowledge to do it on their own. If the budget allows it, you can also resort to the services of an audiovisual consultant. That way, you can get the opinion and recommendations of a professional, saving you time and hassle setting up AV equipment for your meeting room.

Even if the audiovisual system is very complex, you will also have to think about having a technical staff that aids in case of last-minute changes or failures in equipment operation.

Suppose you find this content interesting and consider the advice we have given. In that case, you will surely save yourself many difficulties in choosing and installing audiovisual equipment for your company's meeting room. And if you have any questions about the best equipment for this type of project, at Distritech, we have the answer you need. We can guide and recommend you on the best audiovisual equipment options for your meeting room. Just contact us, and we will gladly help you.